Overview

Seeking an office assistant to provide general office support for a variety of clerical activities and tasks including answering incoming calls, managing the reception area, mail, ordering supplies and general organization of office communication and activities on a day-to-day basis.

What You Will Do

• Answer incoming calls and direct to the appropriate party
• Greet and aid with client and visitor reception and manage reception area to maintain a professional image
• Receive, sort and forward incoming mail; organize outgoing mail
• Coordinate the pick-up and delivery of all mail services (FedEx, UPS, etc.)
• Assist in the ordering, receiving, stocking and distribution of office supplies
• Coordinate the maintenance of office equipment, including copier, fax machines, computers, printers, etc.
• Manage conference room reservations
• Type correspondence and reports
• Data entry
• Perform other related administrative duties as required

Qualifications

• High School diploma or GED
• 1-3 years previous experience in an office environment
• Excellent time management and multitasking skills
• Working knowledge of mail processes such as postage machine, FedEx, UPS
• Proficiency in Microsoft Word, Excel, Outlook, data entry
• Good planning and organizational skills
• Well-developed verbal, listening, and written communications skills
• Attention to detail and a high level of accuracy and confidentiality

Physical Demands

• Regularly spend long hours sitting and using office equipment and computers
• Occasionally lift 5-10 pounds