Clerical

Overview

Seeking an administrative assistant to provide general office support for a variety of clerical activities and tasks including answering incoming calls, managing the reception area, mail, ordering supplies and general organization of office communication and activities on a day-to-day basis.


What You Will Do

  • Answer incoming calls and direct to the appropriate party
  • Greet and aid with client and visitor reception and manage reception area to maintain a professional image
  • Receive, sort and forward incoming mail; organize outgoing mail
  • Coordinate the pick-up and delivery of all mail services (FedEx, UPS, etc.)
  • Assist in the ordering, receiving, stocking and distribution of office supplies
  • Coordinate the maintenance of office equipment, including copier, fax machines, computers, printers, etc.
  • Manage conference room reservations
  • Type correspondence and reports
  • Data entry
  • Perform other related administrative duties as required

Qualifications

  • High School diploma or GED
  • 1-3 years previous experience in an office environment
  • Excellent time management and multitasking skills
  • Working knowledge of mail processes such as postage machine, FedEx, UPS
  • Proficiency in Microsoft Word, Excel, Outlook, data entry
  • Good planning and organizational skills
  • Well-developed verbal, listening, and written communications skills
  • Attention to detail and a high level of accuracy and confidentiality

Physical Demands

  • Regularly spend long hours sitting and using office equipment and computers
  • Occasionally lift 5-10 pounds

location

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